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Executive Assistant

Company: Kforce
Location: Chicopee
Posted on: February 3, 2020

Job Description:

A Kforce client in the Chicopee, MA area is seeking an Executive Assistant to join their team!Responsibilities:

  • Scheduling of all internal and external meetings and the handling of all meeting materials, conference room, and cateringarrangements
    • Manage deliverables to executive and provide any necessary reporting
    • Provides administrative support to assigned Directors as needed
    • Researches, prioritizes, and follows-up on incoming issues and concerns addressed to the respective Vice-President
    • Prioritizes conflicting needs; handles matters expeditiously, and when possible - proactively
    • Interact with internal and external customers when appropriate and problem solve.
    • Document complaints and develop appropriate course of action; Report problems to executives when they cannot be resolved
    • Drafts correspondence, prepares documents, takes minutes, creates presentations, produces reports, charts, and graphs
    • Research, collect and analyze information; may initiate communications
    • Works on special projects and initiatives for the executive or director
    • Develop relationships with key operational contacts, both internal and external stakeholders
    • Arrangement of conference and seminar registrations
    • Manage all aspects of travel arrangements; optimize travel schedules and enable remote decision making
    • Assist Human Resources department with onboarding activities for new associates
    • Preparation of credit card bill and expense reports; reconciliation of related bills and invoices
    • Provide support for webinars and conference calls
    • Oversees administrative policies within the assigned area of responsibility
    • Serve on committees and project teams in support of the executive or related
    • Associates degree (Bachelor's preferred) and a minimum of five years experience supporting senior level executives, or an equivalent combination of education and experience
    • Highly organized team player
    • Strong ability to manage and prioritize multiple tasks
    • Excellent interpersonal and communication skills
    • Strong customer service orientation
    • Skilled in the Microsoft Office suite of products (Word, Outlook, Excel, PowerPoint) and Internet skills
    • Accuracy and attention to detail
    • Excellent typing skills
    • Ability to maintain confidential informationKforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.Compensation Type:Hours

Keywords: Kforce, Chicopee , Executive Assistant, Other , Chicopee, Massachusetts

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