Executive Assistant

Location: Waltham
Posted on: June 23, 2025

Job Description:

Our client, a private education institute located in Waltham, is seeking an Executive Assistant to join their team on a temp-to-perm basis. This onsite role has hours Monday through Thursday from 8:00 AM to 5:00 PM, and Friday from 8:00 AM to 2:00 PM, with adjusted summer hours. It is compensating up to $35 an hour, depending on experience. Qualified and interested candidates are encouraged to apply today for immediate consideration. Responsibilities: Provide executive-level support to the Head of School and collaborate with the Director of Development Manage complex calendars, schedule meetings, and resolve conflicts proactively Draft and edit high-quality communications (emails, donor correspondence, thank-you notes) Take and distribute meeting minutes; support logistics for ~5 annual Board of Trustees meetings Coordinate events and outreach, including sending gifts and communications to donors Maintain organized systems for tracking meetings, tasks, and key deadlines Assist with spreadsheets, forms, and tech-based administrative tools Qualifications: Minimum 5 years of experience in an Executive Assistant or similar administrative support role (education or nonprofit preferred) Exceptional written and verbal communication skills Strong calendar and task management capabilities Proficient with spreadsheets, scheduling tools, and shared drives Ability to reprioritize and serve as a thought partner to leadership Comfortable in a close-knit and collaborative team environment Flexibility to support occasional after-hours meetings Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Keywords: , Chicopee , Executive Assistant, Administration, Clerical , Waltham, Massachusetts