Administrative Support Receptionist [Bilingual]

Company: Gandara Center
Location: Chicopee
Posted on: March 21, 2020

Job Description:

Administrative Support Receptionist [Bilingual] Is working in an administrative office setting your next career goal? Are you looking for a fulfilling job? Come join a community driven organization with its mission to make a difference! We are searching for a Bilingual [English & Spanish] Administrative Support Receptionist to foster a friendly, helpful & professional work environment in which employees, visitors and guests are greeted and welcomed upon initial contact within the Administrative Office. The [Bilingual]Administrative Support Receptionist is one who actively promotes the philosophy of the Administration Office. Bilingual Administrative Support Receptionist primary responsibilities: Operates a multi-line telephone system, relays messages on a timely basis, and keeps abreast of staff whereabouts. Be available at the Front Desk Reception area at all times to meet and cordially greet all incoming individuals and visitors. Responsible for the Front Desk Reception area being staffed at all times. Ensure all visitors sign the Visitor's Log Book. Handles incoming and outgoing mail. Distributes and mails out all account payable checks. Logs all account receivable checks into cash received records. Stamps all check request forms and invoices for Accounts Payable. Process the Account Payable checks, mail and/or sort for pick-up. Informs the Recruiter of all employment applications received. Track trainings, sorts, and alphabetizes by program and prepares for filing. Process all employee ID photos. Process all Motor Vehicle driving records as requested and updates tracking database, prepares for filing. Replenishes office forms and orders office supplies as needed. Other responsibilities as assigned by supervisor. Bilingual Administrative Support Receptionist/record keeping: Attend scheduled staff meetings, mandatory trainings, & scheduled supervision meetings with supervisor. Complete all Agency required paperwork.
Required Skills Bilingual Administrative Support Receptionist knowledge, skills and abilities required: Ability to structure and organize job responsibilities with minimal supervision. Demonstrates good verbal and written communication skills. Displays sound judgment. Works well as a team member. Administrative Support Receptionist job factors: Adhere to all policies and practices of professional behavior in the Employee Handbook. Perform all aspects of the position with integrity and the highest ethical standards. Exhibit professional behavior at all times. Adheres to attendance policy - arrives on time for work and meetings. Exhibit professionalism in all written and verbal communications. Follow all procedures for the care, safety and security of all staff & clients. Uphold Gndara Center's organizational mission statement and commitments. Treat all employees and consumers of Gndara Center with the highest level of dignity and respect.
Required Experience Administrative Support Receptionist minimum qualifications: High School graduate with a minimum 1-2 years relevant experience, Associate's Degree preferred. A minimum of two years of office administration experience required. High level of organizational and communication skills. Proficient in Microsoft software applications: Excel, Word, HR/Payroll software. Supports the mission and goals of Gndara Center. Bilingual Fluency [English & Spanish ] Preferred. Administrative Support Receptionist staff factors Maintain a level of professionalism at all times. Patience and compassion. High energy level; self-initiated. Performs well under stress and in the event of a crisis. Open, direct interpersonal style of communication. Dependable, committed and motivated. Organized and efficient. Ability to maintain good attendance. Working Conditions: This position is a 40-hour a week position, five (5), eight (8) hour days; scheduled hours are 8:00am - 5:00pm (one hour for lunch). Administrative Support Receptionist benefits: Retirement Plan 403(b) Health, Dental, Vision, and Life Insurance Paid vacations 11 paid holidays 8 discretionary days a year Discounts offered to your Verizon and/or Sprint plans The Gandara Mental Health Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Gndara Center provides residential, mental health, substance abuse and preventive services for children, adults and families across the Pioneer Valley and eastern parts of Massachusetts. Founded in the Hispanic community, we value cultural diversity and strive to provide culturally competent, innovative services to a diverse community. MassLive.com.Category: Human Resources, Keywords: Recruiter

Keywords: Gandara Center, Chicopee , Administrative Support Receptionist [Bilingual], Administration, Clerical , Chicopee, Massachusetts